Job Details

PRA is a national architectural and interior design firm, headquartered in Wisconsin, with over 90 years of experience in K-12 education. We partner with our clients for everything from long-range facilities planning to architectural design, interior design, and construction administration.   As a multi-year Top Workplaces Award Winner, our company’s three lived values include:   Community, Collaboration, Commitment

In this newly created role within the Education Studio at PRA, you will provide vital support for myriad client and internal projects in a fast-paced environment with significant variety in scope and scale.  You will coordinate directly with Education Studio leadership to ensure timely progress and professional presentation of client-facing assets, along with assisting in business development and internal professional development efforts, programming, and events. This is a great opportunity to grow with PRA over time. 

Key Responsibilities: 
 

Communication 

• Providing PRA’s Client Relations team with internal and external communications for PRA’s channels including social media and website updates, emails, and intranet and providing graphics support to ensure professional looking materials branded for PRA and clients.  

Coordination 

• Calendar Management: Managing and optimizing Studio Leadership Team schedules, including internal and external meetings, appointments, and blocking time for travel.  

• Travel Arrangements: Arranging travel, including flights, accommodations, and itineraries, and managing related expenses.  

• Event Coordination: Organizing internal and client-facing meetings, conferences, and events, and providing logistical support. Attend education trade shows, conferences, and special events 

• Assist the Studio and Client Relations in proposal development, interview preparation, and presentations. 
   

Collaboration 

• Assisting with client-facing and internal projects and ad-hoc tasks, including but not limited to: research, data analysis, reporting, managing databases, spreadsheets, taking minutes at meetings, organizing and maintaining project documentation (digital and physical files), creating presentations, creating assets for internal and client-facing use, hosting webinars and podcasts.

Desired Skills 

• Embrace and demonstrate the PRA Core Values of Community, Collaboration and Commitment 

• Ability to identify varied audiences and create communications, both oral and written, based on the intended audience: team members, clients, consultants, contractors, leadership, etc. 

• Proficiency in Microsoft Office, Google Workspace, Adobe InDesign + Illustrator, and other relevant software. 

• Ability to develop graphics within brand standards. 

• Detail-oriented to ensure accuracy and efficiency in all tasks; especially grammar, spelling and document layout/design.  

• Handles sensitive information with professionalism and maintains confidentiality.  

• Excels at time management, efficiency, and is capable of working both independently and collaboratively by adapting to different personalities and work styles. 

• Proactive, growth mindset to assist with problem-solving and willingness to support wherever needed. 

• Desires to attempt difficult tasks or goals under deadlines with busy schedules. 

Qualifications: 

Work Schedule + Setting 

• Monday-Friday, 8 hours per day between 7:30am-5:30pm, with exact work schedule negotiable. 

• Duties and responsibilities are generally performed in an office setting.  

• Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.  

• Occasionally work may be required outside of standard business hours as project needs may require meeting attendance, or work be performed in evenings or weekends. 

• Valid Driver's License and access to insured vehicle during work hours.  

Education and Experience Requirements 

• Associates degree or higher preferred; High school diploma or equivalent required. 

• Minimum of one year of administrative support, or an equivalent combination of education and experience. 

Physical and Environmental Demands 

• Reasonable Accommodations may be made to allow individuals to complete essential job functions. May require the ability to sit for long periods of time, stand, walk and manipulate (carry, lift, move) light to medium weight of 10 to 30 pounds.   

• Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate technical equipment, read technical information and to analyze complex data, as well as good hearing and speaking abilities to exchange information accurately through emails, on the phone or in person. 

Compensation & Benefits  

Financial: 

• Competitive Salary 

• 401(k) Savings & Profit-Sharing Plan with company match 

• Employee Referral Bonus Program 

 
Available Insurance Offerings: 

• Medical, Dental, and Vision Insurance 

• Flexible Spending & Health Savings Accounts 

• Life and Supplemental Life Insurance 

• Long-Term Disability Insurance 

• Accident & Critical Illness Insurance 

• Pet Insurance 
   

Work-Life Balance: 

• Ability to work remotely 1 day per week 

• Paid holidays and Paid Time Off (PTO) 

• Company-sponsored events and outings